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Web Tool Frequently Asked Questions
The Provider Web Tool is a secure, web-based application designed for ACPE-accredited providers to submit and update Activity Description Forms, update contact information using the Provider Verification Form and submit activity information using the Annual Activity Update Form (AAU).
Provider Web Tool Manual
Change in Administrator
Activity Desription Forms
Universal Activity Numbers (UAN)
Annual Activity Update (AAU)
Organization Name Change or Merger
Contact ACPE
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Provider Web Tool Manual
Click Here to download a copy of the Provider Web Tool Users Manual
Change in Administrator
1) When a change in administrator, address or contact information occurs, the provider is required to submit an online Provider Verification Form via the Provider Web Tool prior to the change taking place.
- Login to the Provider Web Tool
- Click on “Provider Verification Form”
- Click on “Make Changes”
- Enter the changes into the blank fields
- Click on “Submit to ACPE”
2) If there is an administrative change, the provider should also develop a means by which the new administrator becomes familiar with ACPE standards, policies and procedures, including required participation in an ACPE Administrator’s Workshop.
Activity Desription Forms
Providers are required to submit Activity Description Forms via the online Provider Web Tool at least 30 days prior to the initial release date of an activity. The online Web Tool allows the provider to enter information relevant to the activity, including the following:
- Release year
- Sequence number
- Learner designation (Pharmacists – P or Pharmacy Technicians – T)
- Title of the activity
- Learning objectives
- Topic designator (see below)
- Contact hours or Continuing Education Units (CEUs)
- Release and expiration dates
- Cosponsorship information
- Live dates/locations for live activities
- Format
- Home study format
- Receipt of grant support
The Activity Description Forms are retained in a database accessible at all times by ACPE staff. Providers that produce enduring materials must review each enduring material at least once every three years or more frequently if indicated by new scientific developments. Accredited providers can access their Activity Description Forms and make certain modifications. Providers are required to update their forms as necessary and to monitor the submission of the forms on a regular basis to ensure compliance.
Universal Activity Numbers
A Universal Program Number is an identification number that is assigned to each CPE activity developed and sponsored, or cosponsored,by an ACPE accredited provider. This number is developed by appending to the ACPE provider identification number (e.g. 197), the cosponsor designation number (000 for no cosponsor, 999 for all cosponsors), the year of the CPE activity development (e.g., 08), the sequential number of the CPE activity from among the new CPE activities developed during that year (e.g., 001), and the topic and format designators (see below).
Provider Number
Identification number of the provider responsible for issuing statements of credit and updating the ACPE activity database.
Cosponsor Designators
000 - No Cosponsorship
999 - Cosponsoring with another organization
Format Designators
L - Live activities
H - Home study and other mediated activities
C - Activities that contain both live and home study or mediated components
Topic Designators – activities are related to
01 - Disease State Management/Drug therapy
02 - AIDS therapy
03 - Law (related to pharmacy practice)
04 - General Pharmacy
05 - Patient Safety
Target audience designator
If a CPE activity’s target audience is exclusively for pharmacists the designation “P” will be used
If a CPE activity’s target audience is exclusively for pharmacy technicians the designation “T” will be used.
Note: If the CPE activity is intended for both pharmacists and pharmacy technicians, that activity will have the same Universal Program Number with respect to the provider identification number, cosponsor designation, year of release, sequence number, format and topic designator; however, the target audience designator in the number will be specific to each audience, either a “P” or “T.” For example:
197-000-08-001-L05- P (program number to be used for pharmacists)
197-000-08-001-L05- T (program number to be used for pharmacy technicians)
Annual Activity Update
Each year, providers are required to submit an Annual Activity Update (AAU). This report calculates the number of activities conducted, the number of CEUs offered and the number of individuals who received ACPE Statements of Credit. [CEU’s Awarded x Number of Learners who Received a Statement of Credit = Educational Service Units (ESU’s)] This form is accessed online via the Provider Web Tool. Every accredited provider must submit a complete AAU by the due date. This report is used each year to determine a provider’s annual fee. Within two weeks of the due date, providers should receive invoices in the mail after which payment should be received no later than 60 days from the date on the invoice.
Click Here for frequently asked questions regarding the annual activity update.
Organization Name Change or Merger
If an organization undergoes a name change or merger, that organization is required to submit to ACPE legal documentation of that change in the form of articles of incorporation or another type of legal document. Once the provider has done so and the change has been confirmed by ACPE staff, ACPE will update its records accordingly.
Contact ACPE
For web tool questions, please contact Michelle Lawson-Fairfield at
mlfairfield@acpe-accredit.org or please call (312) 664-3575 ext. 1
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Pharmacists
CE
Providers